In the world of modern procurement and logistics, the automation of processes is playing an increasingly important role. In SAP MM in particular, companies can not only increase their efficiency through automation, but also ensure compliance with compliance requirements. GOpus has developed a solution for precisely these requirements that extends the SAP MM billing process by generating an electronic invoice (e-invoice) for automatic goods receipt billing (ERS), consignment and pipeline billing, and invoice plan billing.
Overview: Automatic billing in SAP-MM
Automatic billing in SAP MM includes various billing types, each tailored to specific business processes and purchasing scenarios. These include:
- goods receipt settlement (ERS): With ERS, orders are invoiced directly based on the receipt of goods without separate invoice entry. This automation saves time and reduces potential errors, as invoicing is based on the quantity delivered.
- consignment and pipeline accounting: These forms of billing concern the provision of materials, where the supplier keeps the material in the company's warehouse (consignment) or through pipeline deliveries that are made continuously. Billing is based on consumption, without separate invoicing.
- billing plan settlement: This involves billing according to a fixed payment schedule, often used for long-term projects or service contracts.
However, the implementation and compliance with the legal requirements for electronic invoices in this context pose a challenge.
GOpus® eInvoice for Automatic Billing
In order to make these processes digital and compliant, GOpus has developed a solution that extends the automatic billing in SAP MM to include an electronic invoice. The solution generates an e-invoice based on the automatically recorded billing data and makes it available to the recipient digitally. The e-invoice can be created in formats such as XRechnung, ZUGFeRD, PEPPOL BIS UBL and other global formats and is seamlessly integrated into the SAP MM process.
How GOpus® eInvoice works:
- Automatic invoice creation: The solution automatically creates an e-invoice based on the data from SAP MM. This includes ERS, consignment and invoice plan invoices. Each invoice is created and sent automatically.
- data validation: The solution validates the e-invoice for compliance with all legal requirements and at the same time checks the accuracy of the data. This ensures that all invoices are correct and complete before they are forwarded to customers or partners.
- Seamless Integration: The solution integrates into the existing SAP MM environment, which minimizes implementation effort and makes e-invoices available directly in SAP.
Compliance in focus: Legally compliant e-invoices with GOpus
GOpus® eInvoice offers a legally secure and audit-compliant option for e-invoicing that meets strict compliance requirements. It supports legal standards such as XRechnung and ZUGFeRD to ensure that invoices are always transmitted in accordance with the law. At the same time, the solution ensures the protection of sensitive data through secure transmission protocols and compliance with GDPR guidelines. All e-invoices are also digitally archived and can be accessed in SAP at any time, which enables easy traceability and audit security.
Conclusion: Efficient and compliant billing with GOpus® eInvoice
GOpus supports you in making your billing with SAP MM future-proof and compliant – a decisive step towards digital transformation and efficiency.
Contact us now for a free consultation.
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