Advanced Payment in SAP: Transparent and secure prepayment processes
Prepayment processing in SAP: From payment request to final invoice – fully automated, live in the system
No manual intervention, no delivery risk, no coordination effort
Prepayment processes sound simple – but rarely are in practice. Payment requests are created manually, incoming payments have to be checked manually, delivery blocks are forgotten or set too late – and with the final invoice, the tedious process of reconciling advance payments begins. This costs time, generates errors, and poses a real financial risk: goods are shipped before payment is received.
GOpus® eAP closes precisely this gap. – as an SAP-native add-on that automates your entire prepayment process end-to-end.
The questions we will answer live in the system during this webinar:
- How do I automatically create prepayment requests from within the SAP process?
- How can I reliably prevent goods from being delivered before payment has been received?
- How can I see at a glance which advance payments are still outstanding?
- How do I automatically offset down payments against the final invoice – without manual reconciliation?
- How can I map complex invoicing plans in SAP without developing my own software?
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Here's what you'll take with you:
🔍 Clarity about your actual need for action – We show where manual prepayment processes fail in practice – and clear up the most common misconceptions about why SAP standard is often insufficient here.
📋 Fully automated prepayment requests – We will demonstrate live how payment requests are automatically generated directly from the sales document – including invoicing plan and structured payment processing, without manual intervention.
🚚 Automatic delivery block until payment is received – Herein lies the core of the process: We demonstrate how a delivery hold is automatically placed and only lifted upon confirmed receipt of payment. No manual checks, no communication breakdowns between sales and accounting – the system reliably manages the process.
📄 Final invoice with automatic down payment settlement – We will demonstrate live how the final invoice is automatically offset against the previously paid advance payment – transparently, audit-proof and without manual reconciliation.
📊 Full transparency regarding payment status – Always visible: Which advance payments are pending, which have been received, and which are not yet released? We show you how to keep track of the status of all ongoing advance payment transactions in one central location.
💬 Practical questions – Real project examples, typical pitfalls during implementation, and ample time for your questions in the Q&A.
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After the webinar you will know…
- How to automatically generate prepayment requests from SAP
- How to reliably link delivery blocks to payment receipt
- how to automatically offset down payments against the final invoice
- how to centrally monitor the payment status of all advance payment transactions
- How GOpus® eAP extends your existing SAP standard without modifications – for ECC and S/4HANA
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The webinar is aimed at:
- Heads of Accounts Receivable
- Sales and order managers
- SAP SD and FI key users
- Finance and process managers in medium-sized and large companies
- IT managers who want to eliminate manual interfaces between sales and accounting
Many companies resort to manual workarounds for prepayment processes – emails between sales and accounting, manual blocks, Excel spreadsheets for outstanding down payments. This works until it doesn't: during the next delivery dispute, the next audit, or when an employee who was responsible for the process is absent. Those who adopt a structured approach now eliminate this risk permanently – with a process that runs entirely within SAP.
Secure your free spot now and experience live in 45 minutes how your prepayment processing in SAP can really work.
👉 Register for the webinar now
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Frequently Asked Questions
- Do I need to prepare the content? No. The webinar is structured so that it is understandable regardless of your current level of knowledge. Whether you are structuring prepayment processes for the first time or already have specific implementation questions – you will leave with usable answers.
- We use SAP ECC, not S/4HANA yet – is the webinar still relevant? Yes. GOpus® eAP is compatible with both SAP ECC and SAP S/4HANA – release-independent and modification-free.
- We already map prepayments in SAP in some way – is it still worth it? Yes, especially then. We demonstrate precisely what risks and costs arise from semi-automated or manual processes – and what full end-to-end automation practically means. Afterwards, you can make an informed assessment of whether your current process is still the right one.
- Will the webinar be recorded? Yes. All registered participants will receive the recording and the presentation as a PDF afterwards – even if they cannot attend live.
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