Postal document delivery directly from SAP: Automatically transferred, reliably delivered – live in the system

No internal mailroom, no manual steps, no system disruption

Many companies send out invoices, payment reminders, contracts, or official notices daily – and the process behind it is often the same in practice: print the document from SAP, put it in an envelope, stamp it, and take it to the post office. Or even worse: one employee exports PDFs, and another manually hands them over to a service provider. This is time-consuming, generates errors, and is difficult to track. It becomes particularly critical with payment reminders or legally relevant documents where proof of dispatch is crucial.

GOpus® ePost closes precisely this gap. – as an SAP-native add-on that fully automates the postal delivery of your documents from SAP and hands them directly over to Deutsche Post.

The questions we will answer live in the system during this webinar:

• How do I initiate the postal dispatch of a document directly from SAP – without exporting, without detours?
• How do I ensure that invoices and payment reminders reach the recipient reliably and completely?
• How do I keep track of all sent documents and their status?
• How can I prevent shipping processes from depending on individual employees or internal mailrooms?
• How do I ensure proof of dispatch for legally relevant documents?

______________________________________________________________________________________________________________________________________________

Here's what you'll take with you:

🔍 Clarity about your actual need for action – We show where manual document dispatch processes fail in practice – and why the move from SAP to the mailroom is an underestimated cost driver and risk factor.

📬 Send documents directly from SAP – We'll demonstrate live how a document – whether an invoice, payment reminder, or contract – is handed directly to Deutsche Post from within the SAP document. No printing, no envelope stuffing, no franking in-house. SAP is the trigger; the rest happens automatically.

🔄 Complete process automation without media breaks – Herein lies the core of the solution: We demonstrate how the entire shipping process remains within SAP – from document generation and transfer to status updates. No system changes, no manual export, no potential sources of error between systems.

📋 Transparency and traceability for every shipping process – We will demonstrate live how all sent documents are traceably documented in the SAP system with status, timestamp and recipient information – audit-proof and retrievable at any time.

📊 Suitable for use with different document types and departments – Invoices from FI, dunning notices from the dunning run, contracts from SD – we show how GOpus® ePost is used for different document types and departments without needing a separate solution for each use case.

💬 Practical questions – Real project examples, typical pitfalls during implementation, and ample time for your questions in the Q&A.

______________________________________________________________________________________________________________________________________________

After the webinar you will know…

• How to fully automate postal document delivery from within SAP
• How to reliably deliver invoices, reminders and contracts without an internal mailroom.
• how to centrally monitor the delivery status of all documents in SAP
• how to document proof of shipment in the system in an audit-proof manner
• How GOpus® ePost extends your existing SAP standard without modifications – for ECC and S/4HANA

______________________________________________________________________________________________________________________________________________

The webinar is aimed at:

• Heads of financial accounting and dunning
• Sales and Customer Service Manager
• SAP FI and SD key users
• Responsible for output management and document processes
• IT and process managers who want to permanently eliminate manual shipping steps

Many companies underestimate the true cost of the journey from SAP document to the recipient's mailbox – in terms of time, personnel, and the risk of errors. This works until it doesn't: the next undocumented dunning letter, the next staff shortage in the mailroom, or the next audit demanding proof of delivery. Those who adopt a structured approach now eliminate this risk permanently – with a process that runs entirely within SAP.

Secure your free spot now and experience live in 45 minutes how your document sending from SAP can really work.

👉 Register for the webinar now

______________________________________________________________________________________________________________________________________________

Frequently Asked Questions

• Do I need to prepare the content? No. The webinar is structured so that it is understandable regardless of your current level of knowledge. Whether you are structuring document distribution processes for the first time or already have specific implementation questions – you will leave with usable answers.
• We use SAP ECC, not S/4HANA yet – is the webinar still relevant? Yes. GOpus® ePost is compatible with both SAP ECC and SAP S/4HANA – release-independent and modification-free.
• We already send emails digitally – why is postal delivery still relevant? Not every document can or may be delivered digitally. Reminders, contracts, or official notices often require postal delivery – and this is precisely what GOpus® ePost can fully automate without affecting email processes.
• Will the webinar be recorded? Yes. All registered participants will receive the recording and the presentation as a PDF afterwards – even if they cannot attend live.