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E-Invoicing in Brazil

As a pioneer in electronic invoicing, Brazil has developed various ways of creating electronic invoices. While most countries use only one format, Brazil has five different formats. The national tax authority SEFAZ (Secretaria da Fazenda Estadual) manages and monitors the entire process to ensure that the invoices issued comply with legal requirements. The most common formats are the NF-e (Nota Fiscal Eletrônica) for goods and services and NFS-e (Nota Fiscal de Serviços Eletrônicas) for services, each specifically tailored to the different tax requirements of the country.

schedule

2005: Brazil passes the first electronic invoicing law and introduces a clearing model.

2008: Taxpayers must issue electronic invoices starting this year.

April 2023: Electronic invoices for the energy sector (NF3-e) are introduced and gradually become mandatory.

September 2023: Even micro-entrepreneurs (MEI) who are not subject to the ICMS must issue electronic invoices

applicability

The e-invoice primarily covers Business to Business (B2B) and Business-to-Government (B2G) transactions.

format

Brazil uses different electronic invoice formats, all on XML-Data based, depending on the type of goods or services:

NF-e: For goods
NFS-e: For services
CT-e: For transportation
MDF-e: For freight
NF3-e: For power supply

Electronic signature

Electronic signatures in XMLDsig format are mandatory.

Archiving

E-invoices must 5 years long be archived.

How e-invoicing works in Brazil

1. Generation: GOpus® eInvoice automates the creation of invoices based on SAP data by converting them into the standard format required by the Brazilian tax authority SEFAZ.

2. Communication: Connectivity is provided through a SEFAZ web service that allows secure and direct transmission of NF-e to SEFAZ and management of related events. This web service is also used for registration of the Recibo Provisional de Serviços (RPS) file and reception of NF-e authorized by the Authority.

3. Validation: SEFAZ carries out the audits and controls required by the Brazilian tax authorities. The entire process, from the creation to the validation of the invoice, is fully automated. Users can GOpus® eInvoice monitor the current status of their NF-e and are automatically informed of status changes or cancellations.

4. Integration: Once the invoice has been validated and approved by SEFAZ, GOpus® eInvoice various secure transmission methods to the customer.

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More information about e-invoicing in Brazil

https://www.nfe.fazenda.gov.br/portal/principal.aspx

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GOpus® eInvoice

Our GOpus® eInvoice The solution integrates with SAP ERP and SAP S/4HANA and supports the creation of outgoing e-invoices in all international country formats. This allows you to create and send all your invoice content between different international invoice issuers and recipients directly from your SAP system, and to archive all invoice documents with comprehensive monitoring. Integration with the SAP modules SD, FI, MM, RE/FX, IS-H, IS-U, and SAP Service Billing is possible. Further integrations are available upon request.

More information about GOpus® eInvoice, can be found here ->

Do you have further questions about our solution or would you like to obtain more detailed information about the e-invoicing regulations in Brazil?

We will be happy to personally assist you with any further questions you may have about our solution and the regulations.

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