schedule
2019: All public administrations in Poland must be able to receive and manage electronic invoices.
Use of the “Platformy Elektronicznego Fakturowania” platform (PeF).
2022: Introduction of KSeF as a national system for electronic invoices. Voluntary use for companies
October 2025: Test system for KSeF 2.0 goes live.
November 2025: Introduction of KSeF 2.0.
February 2026: Mandatory electronic invoicing for large companies (turnover over PLN 200 million per year).
Use of the FA_VAT3 format.
April 2026: Mandatory electronic invoicing for all other companies.
applicability
The e-invoice primarily covers Business to Business (B2B) and Business-to-Government (B2G) transactions.
format
XML (FA_VAT 2, FA_VAT 3) or PEPPOL UP TO 3.0-Format.
Electronic signature
An electronic signature is not mandatory. Every invoice must have a KSeF-ID and a Timestamp contain.
Archiving
E-invoices must 10 years long be archived.
Further information on electronic invoicing in Poland:
GOpus® eInvoice
Our GOpus® eInvoice The solution integrates with SAP ERP and SAP S/4HANA and supports the creation of outgoing e-invoices in all international country formats. This allows you to create and send all your invoice content between different international invoice issuers and recipients directly from your SAP system, and to archive all invoice documents with comprehensive monitoring. Integration with the SAP modules SD, FI, MM, RE/FX, IS-H, IS-U, and SAP Service Billing is possible. Further integrations are available upon request.
Do you have any further questions about our solution or would you like to obtain more detailed information about the e-invoicing regulations in Poland?
We will be happy to personally assist you with any further questions you may have about our solution and the regulations.
English 
German