Invoice receipt with GOpus® eInvoice

Receive, validate and automatically process e-invoices in SAP

Since January 1, 2025, all companies must be able to receive e-invoices – the e-invoicing obligation This leaves no room for maneuver. But how do we get ZUGFeRD and XRechnungen invoices into your SAP system – and how are they processed automatically there? GOpus® eInvoice solves exactly that.

The challenge: Receiving e-invoices in SAP

E-invoices reach companies via various channels: email, the Peppol network, government portals, or EDI. Without an integrated solution, media breaks occur – invoices have to be manually downloaded, checked, and entered into SAP. This is time-consuming, error-prone, and doesn't scale.

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Manual data entry

High time expenditure per invoice, typos, delayed booking

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Media breaks

Email, download, review, upload – many manual steps

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Compliance risk

Lack of validation jeopardizes input tax deduction

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No overview

Decentralized storage, lack of traceability

This is how GOpus® eInvoice solves invoice receipt

GOpus® eInvoice It automates the entire invoice processing workflow directly in SAP – from receipt and validation to posting. No external middleware, no cloud dependency, no media breaks.

1
Reception via all channels

Incoming e-invoices are automatically retrieved – regardless of whether they are sent via [method of delivery]. e-mail, about the Peppol network, the ZRE/OZG-RE-Portal (B2G) or via Microsoft Power Automatte. All channels are centrally integrated into SAP.

2
Automatic format recognition

GOpus® eInvoice automatically recognizes whether it is a ZUGFeRD, XRechnung, Factur-X or Peppol invoice This involves extracting the structured XML data – in the case of ZUGFeRD from the embedded XML, and in the case of XRechnung directly from the file.

3
Validation & Compliance Audit

Each incoming invoice is automatically offset against the EN 16931 Validated: mandatory fields, formatting rules, tax consistency. Invoices with errors are flagged and can be returned to the sender – before they reach accounting.

4
Assignment in SAP

The extracted invoice data is automatically combined with Orders (SAP MM), Supplier master data and Goods receipt entries The data is reconciled. If the assignment is clear, the posting is automatic; if there are discrepancies, a workflow is triggered for clarification.

5
Processing according to individual profiles

In Customizing, you define Processing profiles Fixed: Which invoice types are processed and how? Automatic posting, approval workflow or manual review – all configurable per supplier, company code or invoice type.

6
Archiving & Monitoring

Each processed invoice is GoBD-compliant in original format Archived. Integrated monitoring ensures you always have an overview: status, processing history, and error logs – all directly in SAP.

Supported input channels

e-mail

Automatic retrieval of e-invoices from defined email mailboxes. ZUGFeRD PDFs and XRechnung XML attachments are recognized and processed.

Peppol network

Receipt via certified Peppol Access Points. Ideal for international invoice exchange and B2G processes within the EU.

ZRE / OZG-RE-Portal

Connection to the federal and state invoice receipt platforms for B2G invoices in the public sector.

Microsoft Power Automatte

Integration with Microsoft 365: E-invoices are filtered, classified and forwarded to GOpus® eBusiness in SAP via Power Automate.

Advantages over manual processing

Without GOpus® With GOpus® eInvoice
Processing time per invoice 5–15 minutes Seconds (automatic)
Error rate 2–5 % (typo) ~0 % (machine extraction)
Validation Manual / not at all Automatic (EN 16931)
Order allocation Manual search Automatic synchronization
Archiving Manual / uncertain GoBD-compliant, automatically
Formats Depending on the software All (ZUGFeRD, XRechnung, Peppol, …)

Integration into SAP modules

GOpus® eInvoice integrates invoice receipt into the relevant SAP processes:

SAP FI (Financial Accounting)

Incoming invoices are recorded as supplier documents. Automatic reconciliation with outstanding items and payment terms.

SAP MM (Materials Management)

Three-way reconciliation: order, goods receipt, invoice. Automatic posting if matching; clarification workflow if discrepancies occur.

SAP RE/FX (Real Estate)

Processing of e-invoices in real estate management – rent and utility billing directly in the SAP RE-FX process.

Ready for automated invoice receipt?

Our SAP experts will show you in a live demonstration how GOpus® eInvoice automates invoice receipt in your SAP system.

Request a live demonstration

Frequently asked questions about invoice receipt

Which e-invoice formats can GOpus® eInvoice receive?
GOpus® eInvoice receives and processes all common formats: ZUGFeRD 2.x, XRechnung, Factur-X, Peppol BIS 3.0, FatturaPA and other country-specific formats. Format recognition is automatic.
Can GOpus® eInvoice also process PDF invoices?
GOpus® eInvoice specializes in structured e-invoices (XML-based). Simple PDF invoices without XML data cannot be automatically extracted – which is precisely why switching to true e-invoice formats is so important. ZUGFeRD invoices (PDF with embedded XML) are fully supported.
Do I need additional software outside of SAP?
No. GOpus® eInvoice is a native SAP add-on that runs directly within your SAP system – without external middleware or cloud dependency. The only optional addition is Microsoft Power Automate for email-based receipt.
How fast is the implementation?
Setting up invoice receipt usually takes 1 to 3 weeks, Depending on the number of input channels and the complexity of the processing profiles, GOpus® accompanies you from analysis to go-live.
What happens if an invoice is received incorrectly?
Invoices containing errors (missing required fields, incorrect tax rates, formatting deviations) are automatically flagged and moved to a clarification list. You can inform the sender of the error directly from SAP and request a corrected invoice.
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